RSYN Whistle-Blowing Policy

RSYN Whistle-Blowing Policy Last updated on 01 Oct 2024. The Policy may change without any notice.

Purpose

RSYN is committed to maintaining the highest standards of integrity, transparency, and ethical conduct. This whistle-blowing policy is designed to encourage and enable employees, volunteers, and other stakeholders to raise serious concerns internally, without fear of retaliation.

Scope

This policy applies to all RSYN employees, volunteers, board members, and external stakeholders.

What to Report

We encourage reporting of any concerns related to: - Financial impropriety or fraud - Corruption or bribery - Violation of laws or regulations - Serious breaches of RSYN policies - Actions that endanger health and safety - Environmental violations - Abuse of power or authority - Conflicts of interest - Any other serious ethical concerns

How to Report

1. Anonymous Reporting:

1. Email: board.chairman@rsyn.org (goes directly to the RSYN Board Chairman)
2. Online Form: [Secure link to anonymous reporting form]
3. Hotline: [Dedicated whistle-blowing hotline number]

2. Non-Anonymous Reporting:

1. Speak to your immediate supervisor
2. Contact the Human Resources department
3. Reach out to any member of the senior management team

Protection for Whistle-blowers

- RSYN prohibits retaliation against any person who reports a concern in good faith. - The identity of whistle-blowers will be kept confidential to the extent possible. - Any form of retaliation against a whistle-blower will be treated as a serious disciplinary offense.

Investigation Process

1. All reports will be promptly and thoroughly investigated. 2. The Board Chairman will oversee all investigations, involving relevant departments as necessary. 3. Whistle-blowers will be informed of the progress and outcome of investigations, where appropriate.

False Allegations

Deliberately making false allegations is a serious offense. Any such cases will be subject to disciplinary action.

Policy Review

This policy will be reviewed annually to ensure its effectiveness and relevance.

For any questions about this policy, please contact the Human Resources department.